Executive Assistant - CEO & CFO, Experiential Agency Job at Career Group, New York, NY

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  • Career Group
  • New York, NY

Job Description

Job Description

Job Description

$80-100k DOE + excellent benefits

 

Hybrid Schedule in MIDTOWN WEST

 

Typical hours: 8:30/9:00am- 5:30pm/6pm

 

Seeking an organized, resourceful, and proactive Executive Assistant who thrives in a fast-paced, high-energy environment and is an excellent problem-solver. As the Executive Assistant, you'll play a critical role to our executive team—anticipating needs, streamlining operations, and handling the details that make a big difference. This is more than calendar management; it’s about being a trusted partner in a high-energy environment where no two days are the same

 

What You’ll Do:

  • Executive Support : Manage complex calendars, prioritize meetings, and coordinate across time zones
  • Meeting & Travel Coordination : Schedule internal/external meetings, prepare agendas, take minutes, and book detailed domestic and international travel including travel itineraries
  • Project Support : Assist with high-level projects, follow up on action items, track deliverables, and ensure deadlines are met
  • Liaison Role : Serve as a point of contact between executives, teams, and external stakeholders
  • Discretion & Confidentiality : Handle sensitive information with the utmost professionalism and integrity

What We’re Looking For:

  • 3+ years of experience supporting senior-level executives
  • Excellent written and verbal communication
  • Master of time management, organization, and communication
  • Ability to anticipate needs, stay one step ahead, and work independently
  • Calm under pressure, resourceful, and relentlessly detail-oriented
  • A natural relationship builder and trusted thought partner

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